Effective Date: October 2026
Last Updated: October 2026
The Esteemed Life Foundation (“TELF,” “we,” “us,” or “our”) respects the privacy, dignity and confidentiality of the individuals and communities we serve. We are committed to handling personal information responsibly, transparently and securely.
This Privacy Policy explains how TELF may collect, use, disclose, retain and protect personal information when individuals visit our website, contact us, participate in our programs or activities, make a financial contribution, subscribe to communications, volunteer, collaborate with us, or otherwise interact with the Foundation.
TELF is a registered not-for-profit organization operating in Ontario, Canada. We seek to manage personal information in accordance with applicable Canadian privacy requirements and recognized privacy principles.
1. Personal Information We May Collect
The information TELF collects depends on how an individual interacts with us. We may collect information such as:
- Name and contact information, including email address and telephone number.
- Information submitted through website forms, inquiries or correspondence.
- Registration information for programs, workshops, events or community initiatives.
- Volunteer, partnership or community-engagement information.
- Contribution information, including contribution amount, date and related transaction details.
- Organization or group name, where voluntarily provided.
- Information provided when making a contribution in honour or memory of another person.
- Communication preferences and consent to receive updates.
- Feedback, survey responses or other information voluntarily provided to TELF.
- Limited technical information associated with use of our website, such as browser type, device information, IP address, website activity, cookies or similar technologies where applicable.
We seek to collect only information reasonably necessary for identified purposes.
2. How We Use Personal Information
TELF may use personal information to:
- Respond to inquiries, requests and messages.
- Provide information about our programs, services, activities and community initiatives.
- Register and communicate with program participants, volunteers, partners and event attendees.
- Process and maintain records of financial contributions.
- Issue confirmations or acknowledgements of contributions where appropriate.
- Coordinate partnerships, referrals, volunteer activities and community engagement.
- Communicate organizational news, events, opportunities and updates where an individual has consented or where otherwise permitted by law.
- Improve our website, programs, services and community engagement.
- Maintain appropriate administrative, financial and organizational records.
- Prevent fraud, misuse, security incidents or other unauthorized activity.
- Comply with applicable legal, regulatory, accounting or reporting requirements.
TELF will not use personal information for an unrelated purpose without appropriate authority or consent, unless otherwise permitted or required by law.
3. Consent
Where consent is required, TELF seeks to obtain meaningful consent for the collection, use or disclosure of personal information. Consent may be express or implied depending on the circumstances, the sensitivity of the information and an individual’s reasonable expectations.
For example, when an individual voluntarily submits a contact form, registers for an activity or provides information necessary to process a contribution, TELF may use that information for the purpose for which it was provided.
Where appropriate, individuals may withdraw their consent, subject to legal, contractual, operational or record-retention requirements. Withdrawal of consent may affect TELF’s ability to provide certain services or respond to certain requests.
4. Contributions and Payment Information
When an individual makes a financial contribution through our website, payment information may be processed through third-party payment service providers made available through TELF’s donation platform, such as Stripe or PayPal, where enabled.
TELF does not intend to directly store complete credit or debit card numbers submitted through these third-party payment processors. Payment providers may collect and process information in accordance with their own terms and privacy practices.
TELF may retain information necessary to maintain appropriate transaction and contribution records, such as the contributor’s name, email address, contribution amount, date and transaction status.
Important Contribution Notice: The Esteemed Life Foundation is a registered not-for-profit organization and is not currently a registered charity. TELF is therefore unable to issue official donation receipts for Canadian income tax purposes. Financial contributions support TELF’s programs, services and community initiatives.
5. Communications and Email Updates
Individuals may have opportunities to subscribe to newsletters, organizational updates, event notices or other electronic communications from TELF. Where required, TELF will seek appropriate consent before sending electronic communications.
Individuals may unsubscribe from non-essential promotional or informational communications at any time by using the unsubscribe mechanism provided in the communication or by contacting TELF.
Certain administrative communications may still be necessary where an individual is participating in a program, event, volunteer activity, partnership or other active relationship with TELF.
6. When We May Share Personal Information
TELF does not sell or rent personal information.
Personal information may be shared only where reasonably necessary, including with:
- Service providers that support our website, communications, payment processing, technology or administrative operations.
- Professional advisers or contractors where appropriate and subject to confidentiality expectations.
- Partner organizations where an individual has consented to a referral, collaboration or coordinated service.
- Government, regulatory, law-enforcement or other authorities where disclosure is required or permitted by law.
- Other parties where necessary to investigate or address fraud, security threats, misuse or risks to individuals or TELF.
Where TELF uses third-party service providers, we seek to disclose only the information reasonably necessary for the service being provided.
7. Safeguarding Personal Information
TELF takes reasonable administrative, technical and organizational measures intended to protect personal information against unauthorized access, loss, misuse, alteration or disclosure.
Safeguards may include access controls, password protection, secure third-party platforms, limited access to information based on organizational need, staff or volunteer confidentiality expectations and appropriate record-management practices.
No website, electronic transmission or storage system can be guaranteed to be completely secure. TELF therefore cannot guarantee absolute security but will take reasonable steps appropriate to the nature and sensitivity of the information in its care.
8. Retention and Disposal of Information
TELF retains personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected and to meet applicable legal, financial, operational, contractual or reporting requirements.
When information is no longer reasonably required, TELF may securely delete, destroy or anonymize it, subject to applicable record-retention obligations.
9. Cookies and Website Technologies
TELF’s website may use cookies and similar technologies to support website functionality, security, performance, analytics and user experience.
Depending on the technologies enabled on the website, third-party services may also place or access cookies. Visitors may be able to manage certain cookies through their browser settings or through any cookie-consent controls made available on the website.
Disabling certain cookies may affect some website functionality.
10. Third-Party Websites and Services
TELF’s website may contain links to third-party websites, platforms or services. TELF is not responsible for the privacy practices, security or content of external websites or services that we do not control.
Individuals are encouraged to review the privacy policies and terms of third-party services before providing personal information to them.
11. Programs, Support Services and Sensitive Information
Some TELF programs or support activities may involve information of a more sensitive nature. Where TELF collects sensitive personal information in connection with a specific program or service, additional consent, confidentiality, intake, record-management or privacy practices may apply.
TELF seeks to limit the collection of sensitive information to what is reasonably necessary for the relevant program, service, safety or operational purpose and to apply safeguards appropriate to the sensitivity of the information.
This website Privacy Policy does not replace any additional privacy, consent or confidentiality documentation that may apply to a particular TELF program or service.
12. Children and Youth
TELF serves women, youth and communities and may offer programs or activities involving young people. Where personal information relating to children or youth is collected, TELF will seek to handle that information with particular care and in accordance with applicable requirements.
Where appropriate, TELF may require consent from a parent or legal guardian before collecting, using or disclosing personal information relating to a minor, depending on the nature of the activity, the information involved and applicable requirements.
13. Accessing or Correcting Personal Information
Individuals may contact TELF to request access to, or correction of, personal information that TELF holds about them, subject to applicable legal limitations and organizational requirements.
TELF may take reasonable steps to verify an individual’s identity before responding to an access or correction request.
14. Privacy Questions or Concerns
Questions, concerns or requests regarding this Privacy Policy or TELF’s handling of personal information may be directed to:
The Esteemed Life Foundation
Ontario, Canada
Email: theesteemedlifefoundation@gmail.com
Website: theesteemedlifefoundation.org
TELF will make reasonable efforts to review and respond to privacy-related concerns appropriately.
15. Changes to This Privacy Policy
TELF may update this Privacy Policy periodically to reflect changes in our programs, website, practices, technology or applicable requirements.
When material changes are made, the “Last Updated” date at the top of this page will be revised. We encourage visitors to review this Privacy Policy periodically.